Privacy Policy

Tutu Teddies

General Data Protection Regulations

In accordance with the GPDR Statement.

Tutu Teddies is committed to protecting the rights and freedoms of individuals with respect to the processing of children’s, parents and staff personal data. The Data Protection Act gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.

What we do at Tutu Teddies:

We do not disclose (other than to the NHS Track and Trace system) or sell personal data to third parties.

We do not disclose personal data to other members of the School and their families.

The School uses contact numbers and emails for communication with and updates to parents, whole school and individual communication, invoices and general information.

Emergency Parent contact numbers are given to Tutu teddies for the use of emergency contact & for contact in respect of Dance School business only.

Personal data is stored in a locked password protected computer database. All data is now online.

Hard copy information is no longer kept. Any past hard copy information has been shredded.

Information about individual children is used in certain documents, such as, a weekly register, medication information and assessment documentation. These documents include data such as children’s names, date of birth and emergency contact numbers.

Tutu Teddies stores personal data held visually in photographs or video clips. No names are stored with images in photo albums, displays, on the website or on Tutu Teddies social media sites without express permission unless it has been submitted/shared by a child's parent.

Access to the School Email account, Website, Personal Data, Social Media Accounts and Examination Details is password protected and is not available to members of the Public, members of the School and or it’s staff. The Principal (Alexis Cook) has sole access to all this data.

GDPR includes 7 rights for individuals

1) The right to be informed

Tutu Teddies is registered with Class4Kids who collect and manages certain data on their behalf. The School collects parent’s and or guardian’s names, addresses, emergency telephone numbers, medical information and email addresses.

As an Employer of Self Employed practitioners, Tutu Teddies is required to hold data on its Teachers such as names, addresses, email addresses, telephone numbers and bank details. Information such as Disclosure and Barring Service checks (DBS).

2) The right of access

At any point an individual can make a request relating to their data and Tutu Teddies will need to provide a response (within 1 month). Tutu Teddies can refuse a request if we have a lawful obligation to retain data but we will inform the individual of the reasons for the rejection.

3) The right to erasure

You have the right to request the deletion of your data where there is no compelling reason for its continued use. However, Tutu Teddies has a legal duty to keep student and parents details for a reasonable time*. Tutu Teddies retain any records relating to student’s accident and injury records for 19 years (or until the child reaches 21 years), and 22 years (or until the child reaches 24 years) for Child Protection records. Self Employed Teaching records will be erased when the member of staff leaves their position.

*Tutu Teddies holds personal data while the student is registered at the School. Once the student leaves data will be erased.

4) The right to restrict processing

Parents, visitors and staff can object to Tutu Teddies processing their data. This means that records can be stored but must not be used in any way, for example School Communications, General Emails about School news and updates. In this situation, The School has no obligation to refund any classes missed or cancelled due to ‘lack of communication’. It will be the parent’s responsibility to ensure they are informed about any event’s happening at the School.

5) The right to data portability

Tutu Teddies requires data, for example registration forms to be used in class. All information is password protected.

6) The right to object

Parents, visitors and staff can object to their data being used for certain activities like marketing or research.

7) The right not to be subject to automated decision-making including profiling.

Automated decisions and profiling are used for marketing-based organisations. Tutu Teddies does not use personal data for such purposes.

This Policy was issued and updated by Alexis Cook August 2020.